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NOPUG CHARTER
NORTHERN OHIO Pro/ENGINEER USER GROUP
A non-profit Corporation under the non-profit laws of Ohio.
Also referred to as a RUG (Regional User Group) of Pro/USER, Inc., the international organization.
Article 1:
Section 1: Purpose
The Northern Ohio Pro/ENGINEER User Group (NOPUG) is chartered as a local group of PTC software product users, interested in promoting the free exchange of information regarding the use of PTC software products and providing a coordinated channel of communication between NOPUG members, Pro/USER, Inc. and Parametric Technology Corporation.
Section 2: Goals
1. To keep open communication lines among the members of the group and to assist each other in the use of Pro/ENGINEER and other PTC software.
3. To promote the exchange of knowledge of using these Engineering tools.
Article 2: Membership
Section 1:
Membership in NOPUG is free and open to you, if you or your company own at least one copy (seat) of a PTC product. Students and people who are just a consultant, CSP, CEP or reseller of PTC software without software ownership, are not open to membership. Consultants and other suppliers of products and services may join the Industry Partner Program. Your PTC software Configuration ID number is required for membership validation and only the last 4 digits are published.
It will be the responsibility of each company to maintain and communicate to the NOPUG board a list of their current Users. Admittance to our meetings will be based on your forwarding this information to us before the scheduled meeting.
Section 2: Evidence of membership
Your PTC Configuration ID Number is required for membership validation at each meeting.
Benefits of membership:
- Meeting attendance and participation.
- Web site access and input into it’s content.
- Exchange of technical and engineering data pertaining to MDA and MCAE usage.
Section 3: Disclosure of member list
Any disclosure or public announcement in any form to anyone outside of NOPUG of the names of Members is strictly forbidden, as is any use of this information for financial or any other form of gain or advantage.
Section 4:Dues
As it has been since its inception in 1992, NOPUG shall not levy any dues, fees, or assessments against any Member.
Section 1: General Meetings
General meetings of the Members will be held three or four times per year. Additional special meetings will be scheduled as needed and called in the method described in Article 3, Section 2 – Special Meetings.
Section 2 - Special Meetings
Special meetings of the Members may be called by the Executive Committee or by the President or Vice-President, and shall be called by the President or Vice-President in writing of three or more Members of the Executive Committee, or at the request in writing of at least ten percent (10%) of the Members in our database as submitted to Pro/USER. The meeting request must be placed at least one (1) month prior to the requested meeting date.
Section 3 Procedures
The presiding officer shall determine the order of business and all other matters of procedure at every meeting of Members. When procedures are unspecified by the presiding officer, meetings shall be run using Roberts Rules of Order.
Section 4 Executive Committee Meetings (Officers of NOPUG)
Regular meetings of the Executive Committee shall be held immediately before each meeting or at such time and place as shall be determined by the Executive Committee and the notice of the meeting shall specify.
Section 5 – Voting
General Meetings - Each Member in good standing shall be entitled at every meeting of Members to one vote on all matters presented as appropriate for consideration by the board and then the Membership. Officers elected at a meeting of the Members, following the procedure outlined in Article 4, shall be elected by a majority of the votes cast.
Executive Meetings – Each Officer shall be entitles to one vote on all matters appropriate for consideration by the Executive Committee. In the event of a tie, the original votes of the President, Vice President and Treasurer will be used to resolve the tie.
Article 4: Officers & Elections
The officers will consist of a President, Vice-President, Treasurer, Secretary, Sergeant at Arms, and Web Administrator. All offices are held on a volunteer basis and compliance to this charter is a must. Officers may be changed every two years if the majority of the local RUG membership desires to vote new officers into office. Should an active officer be unable to fulfill their term of office, the vacancy will be filled by the normal order of succession at the next officer meeting, or the officers will appoint a replacement. Directors may, from time to time, be appointed or elected by the Executive Committee or elected at any meeting of the Membership, notice of which shall have referred to the proposed election. Such additional Directors shall have such authority and perform such duties as the Executive Committee may from time to time prescribe.
Section 1 - Management of Affairs
Except as otherwise provided by the law or these bylaws, the activities, property and affairs of NOPUG shall be managed by the Executive Committee.
Section 2 - Number and Qualifications
The Executive Committee shall consist of the President, the Vice-President, the Secretary, the Treasurer, Sergeant at Arms, Web Administrator and any Directors who shall be elected by the Members at an annual meeting of the Membership. The officers may increase or decrease the number of Directors by a vote of the majority of the officers but the number of Directors shall not exceed four (4). All applicants for Executive Committee or Director positions must have attended 4 of the last 5 NOPUG meetings.
Section 3 - Term of Office
The President, the Vice-President, the Treasurer, the Secretary, Sergeant at Arms and the Web Administrator shall, unless otherwise determined by the Executive Committee, hold office until the second annual meeting of the Membership after the annual meeting of the Membership at which such officers were elected and until his or her successor has been elected and qualified.
Section 4 – Directors
The Executive Committee may elect Directors for such periods and in such numbers as the Executive Committee may determine but not to exceed the number in Article 4 Section 2.
Section 5 - Vacancies
Newly created Directorships and vacancies occurring in the Executive Committee for any reason may be filled by vote of a majority of officers then in office or by vote of the Members at any meeting of the Membership.
Section 6 – Resignation
Any officer may resign at any time by giving his or her resignation to the Executive Committee.
Section 7 – Removal
Any officer may be removed with or without cause by vote of the Members, or with cause by vote of the Executive Committee.
Section 8 – Delegation
In case of the absence or disability of an officer, or for any reason that the Executive Committee may deem sufficient, the duties or powers of any officer may be delegated to any other officer, or to any of the Directors.
Section 9 - The President
The President shall have the general powers and duties of supervision and management and shall perform all such other duties as usually pertain to the office or are properly required by the Executive Committee. The President shall preside at all meetings of the Executive Committee and serve as PTC and Pro/USER Liaison.
Section 10 - The Vice-President
The Vice-President shall, in the absence or at the request of the President, perform the duties and exercise the powers of the President. The vice-president shall also have such powers and perform such duties as usually pertain to the office or are properly required by the Executive Committee. The Vice-President shall maintain the user and vendor databases.
Section 11 - The Treasurer
The Treasurer shall have the care and custody of all moneys. The Treasurer shall secure the Tax I.D. and maintain tax-exempt status. The Treasurer shall perform such duties that pertain to the office or are properly required by the Executive Committee.
Section 12 - The Secretary
The Secretary shall issue notices of all meetings of officers and Members where notices of such meetings are required by these bylaws. The Secretary shall attend all meetings of the Executive Committee and the Membership and keep minutes thereof. The Secretary shall perform such duties that pertain to the office or are properly required by the Executive Committee.
Section 13 - Sergeant at Arms
The Sergeant at Arms shall be the meeting site coordinator. The Sergeant at Arms shall be responsible for organizing the speakers and presenters to keep the agenda on schedule. The Sergeant at Arms shall perform such duties that pertain to the office or are properly required by the Executive Committee.
Section 14 - Web Administrator
The Web Administrator shall develop and maintain the NOPUG website www.nopug.org . The Web Administrator shall perform such duties that pertain to the office or are properly required by the Executive Committee.
Section 15 – General Executive Committee Duties
All members of the Executive Committee are required to participate in the development of meeting topics and the recruitment of Vendors for participation at NOPUG events.
Section 16 – Compensation
No officer shall receive, directly or indirectly, salary, compensation or emolument, except reimbursement of expenses necessarily incurred in effecting the purpose of NOPUG.
ARTICLE VII FINANCES
Section 1 - Corporate Funds
All funds shall be deposited with such banks, trust companies or other depositories as the Executive Committee may from time to time designate.
Section 2 – Income
All income from activities shall be applied to the maintenance, expansion or operation of NOPUG.
ARTICLE VIII AMENDMENTS
Section 1 - Procedure for Amending Bylaws
These bylaws may be adopted, amended or repealed (a) at any meeting of the Membership, notice at the previous meeting of which shall have included specification of the proposed action, by the vote of a majority of the Members present or (b) at any meeting of the Executive Committee, notice of which shall have included specification of the proposed action, by the vote of two thirds of the entire Executive Committee. If any bylaw regulating an impending election of officers is adopted, amended or repealed by the Executive Committee, there shall be set forth in the notice of the next meeting of Members for the election of the officers the bylaw adopted, amended or repealed, together with a concise statement of the changes made.
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Charter Bi-Laws 
